Not every vehicle. A device is fitted to specific vehicles, and [your company name] can tell you whether the one you drive is among them — ask, and you are entitled to a straight answer.

A fitted device is a small unit plugged into the vehicle’s diagnostic port, usually under the dashboard. It is not hidden and it is not a camera. There is no audio recording, no video and no microphone, and nothing records anything inside the cab.

• Where the vehicle is — its GPS position, and how fast it is going.
• When the ignition goes on and off.
• What the vehicle itself reports — the odometer, the fuel level, engine fault codes and the battery voltage. These come off the vehicle’s own systems, not from anything about you.
• Stops — where the vehicle stopped, when it arrived and when it left. Where the office has named a place, the stop shows that name; otherwise the street address is looked up.

It records the vehicle, not a person. It is linked to you only through the record of who was assigned to that vehicle at the time, which is how the kilometres and the fuel end up on the right truck.

There is nothing about you personally in it — no phone, no contacts, no photos, nothing from any device of yours. The tracker is wired to the vehicle and cannot see anything else.

While the ignition is on, the device reports roughly every thirty seconds. That is the whole of what “tracking” means here: a trail of positions while the vehicle is running.

With the ignition off, it goes quiet. It does not report a position while the vehicle is parked, so a vehicle left overnight is not being watched overnight — the record simply shows it stopped in one place and stayed there. It wakes up and reports again when the ignition goes back on, or if its power is cut.

There is no schedule and no switch for days or hours. It is tied to the ignition, which means a vehicle driven outside working hours is recorded in the same way as one driven during them. If you use the vehicle at a weekend or in the evening with permission, those trips are in the record.

• Dispatch. Knowing which vehicle is nearest a job, and answering a customer asking where their delivery is.
• Safety. Knowing where a vehicle is if a driver has a breakdown, an accident or is working alone.
• Maintenance. The odometer and fault codes come off the vehicle automatically, so services are booked on real kilometres instead of a guess — and so you are not asked to send a photo of the dashboard every week.
• Fuel. Matching fuel card purchases to the vehicle that was actually at the pump, which is how a mistake on a statement gets found.
• Theft recovery. Finding a vehicle that has been taken.

It is not used to monitor your personal life, and [your company name] does not use it to build a picture of how you spend your time away from work.

• The owner of the account, and anyone they have given manager access to for your yard.
• Office staff without map access see none of it. The system has a deliberate role for a bookkeeper who reconciles fuel and files invoices and is not shown where any vehicle has been.
• Not other drivers. A driver sees only the vehicle assigned to them, and never where a vehicle has been — including their own.
• Not the software provider’s staff, except in a read-only support session to fix a problem, which is time-limited and recorded.

The second-by-second position trail is deleted automatically after 90 days. What is kept beyond that is the list of stops — where the vehicle was, when it arrived and when it left — and the kilometre and fuel records, which stay as part of the vehicle’s history.

If you are allowed to use the vehicle for personal trips, read this part twice: a personal trip is recorded exactly like a work trip. The device cannot tell the difference and there is no button to turn it off.

• If you would rather a trip were not recorded, use your own vehicle.
• If you are not sure whether personal use is allowed, or what the rules for it are, ask [your company name]. It is their policy, not the device's.
• Switching the device off, unplugging it or blocking it is not the answer — the system records that a device was unplugged and raises it as an alert, so it looks like a fault or like tampering rather than like privacy.

Ask [your company name]. They decide what is collected, who sees it and how long it is kept, and under BC's Personal Information Protection Act you can ask them what is held about you and ask for it to be corrected.

If you are not satisfied with the answer, you can contact the Office of the Information and Privacy Commissioner for British Columbia.

The software is operated by Taylor Estates Capital Inc.. Its privacy policy is at https://tdwfleet.com/privacy, and it can be reached at info@tdwfleet.com — though for anything about your own records, [your company name] is the right first stop.